Inviting Artists to Your Organization
How to invite artists, manage invitations, and what the artist onboarding experience looks like.
Inviting Artists
There are three ways to bring artists in. Pick whichever fits the moment; nobody ends up with two accounts whichever you use.
1. Invite Artists (the usual way)
- Go to Artists and click Invite Artists, or click Invite Artists on a show
- Paste the people, one per line: a name and an email, or just the email
- Choose the show (or No show yet), optionally add your own subject and note, and send
Full walk-through: Inviting Artists in Bulk.
2. The open invite link
Every show has one link you can put in a newsletter or a group email. Anyone who follows it registers (or signs in) and lands in that show. It only works while the show's Artist Registration switch is on. See The Open Invite Link for a Show.
3. Add one artist by hand
- Go to Artists and click + Add Single Artist Manually
- Fill in the artist's name, email, bio, and other details
- The artist record is created immediately, and you can send them an invitation from their artist page when you are ready
What the artist sees
A new artist lands on their dashboard, where a short getting-started checklist asks them to add a photo, write a short bio, add an artist statement, say where they are based, and (when they are in a show taking submissions) add their first artwork. The checklist disappears once everything is ticked. They also get a "You are in {show}" email with the dates, the artwork deadline and next steps, and you and your admins get a notice that they joined.